DRAFT – UNAPPROVED BY THE SELECTBOARD
Selectboard Meeting - December 21, 1998
Attending the meeting: Lynn Gardner, John Guttler, Randy Volk, Andrea Morgante, Rob Bast - till 9:30 p.m., Kathleen Ramsay, Jan Bedard, Mary Zuber, Rocky Martin, Mike Anthony, Doug Scott, Joe Iadanza, Craig Lyman, Mary Grover, Stuart Pierson.
Meeting called to order at 7:00 p.m.
Application of James and Mark Burnett for a Certificate of Approval of Location of a Junkyard -
Andrea moved and Randy second that the Board vote to grant James and Mark Burnett a Certificate of Approval of Location of a Junkyard subject to the following conditions and contingent upon compliance with the following conditions:
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Within thirty days of the date hereof, the applicants shall place permanent markers at the corners of the boundaries of the existing junkyard and shall obtain the approval of the Zoning Administrator as to the type of marker used and the location of said markers. A statement of compliance with this condition, signed by both the applicants and the Zoning Administrator shall be provided to the Selectboard within the time limit set forth above.Discussion of this condition brought up concerns on clarification of boundaries, marking of wet areas, containment of permitted use area to where junk is now stored.
Doug Scott stated a map with boundaries marked was supposed to have accompanied the application. Lynn responded there was one but it is not completely clear.
This condition was amended to read: Within 90 days of the date hereof, the applicants shall hire a licensed surveyor to survey the property and identify with permanent markers the corner boundaries of the property and corner boundaries of the existing junkyard as defined by the fence line. In addition, areas within the fence that are currently wet areas shall be delineated by the surveyor as areas for unimproved storage. Compliance of this condition will be a survey submitted to the Selectboard and recorded in the Town records within the 90 days.
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The performance standards set forth in the Zoning Bylaw of the Town of Hinesburg§ 5.12 shall be applicable to the applicants’ operation on the premises in question.
Joe Iadanza stated he wanted sect 5.10 used also. The Board was in agreement on using 5.12.
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The fence and vegetation screening the property from public view must be placed in good repair and condition, maintained in good repair and condition, and must comply with the standards for such screening set forth in the state statute 24 VSA § 2257 and in applicable Agency of Transportation regulations. Joe Iadanza wanted aesthetics addressed.·
The granting of this application shall in no way indicate the Selectboard’s approval of future activities on the property or the Selectboard’s acknowledgment that future activities upon the property will be in compliance with the Zoning Bylaw of the Town of Hinesburg. The operation of a junkyard and the conduct of some related activities on this property predate the municipal zoning ordinance and have been continued without effective abandonment. Specific activities or uses which have not previously been conducted on the property or which have been effectively abandoned are prohibited by the Zoning Bylaw notwithstanding the granting of this application.Andrea moved to amend conditions as discussed by the Board, second by John and motion approved as amended.
Mary Grover, Mountain Springs Court - Mountain Springs Court is a private road on town-owned property in the Sunny Acres Development. Craig Lyman also resident of this road and Mary were present to request the Town plow the road. Lynn advised that the information before the Board states this is a private road and the Town does not plow or maintain private roads.
Mary Zuber, Town Clerk & Treasurer
Mary informed the Board of a change needed to correct the reserve carry-overs. Rob moved to increase account #440-9500.00 Land Preservation Fund to $10,431 to reflect actual reserve. Second by Andrea and approved.
Rob moved to vote to approve a carry-over of $4,300 for a hardware sorter to this years computer account #440 5366 83.00 to pay for the Public Work Director’s computer. Second by Andrea and approved.
FY 1999-2000 Budget Requests for BCA (increase requested), Elections (level funded) & Clerk/Treasurer , (suggested to include position for part time person with bookkeeping and computer knowledge).
Michael Anthony, Road Foreman - re: FY 1999-2000 Budget Request for Highway Department
Issues to discuss:
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Expand ditching program - discusses purchase of equipment for the Town to do ditching or continue to hire this out.·
Study of Silver Street improvements - still looking into re-alignment·
Silver Street Bridge in critical condition·
Traffic calming/barrels for Village·
Take over of Route 116 - getting cost comparisons·
Hayden Hill West – address drainage problem near Jim Collins -problem believed to be caused by the resident·
John Dunshee request for more focus on Hill Roads·
Posting and pavement markings for school zoneEnos Rd - concern with Road being narrow due to raising of the road. Mike will work on this.
Rocky Martin, Public Works Director - re: FY 1999-2000 Budget Requests for Water & Wastewater Treatment
Jan Bedard, Delinquent Tax Collector - re: FY 1999-2000 Budget Request
approved as presented with the understanding this will be adjusted as necessary due to Act 60.
Other Business:
Approve Warrants: John moved that the Board vote to approve the warrants for bills payable as prepared by the Town Treasurer. Second by Andrea and approved.
Approve Minutes/Meeting of December 7: Andrea moved that the Board vote to approve its meeting minutes of December 7, 1998. Second by John and approved.
Correction of Term of Planning Commission Appointment: Randy moved that the Board correct a date error in its appointment of Fred Haulenbeek to the Planning Commission, hereby changing the expiration date of Haulenbeek’s November 16, 1998 appointment to the Planning Commission from September 20, 1999 to July 31, 2000. Second by John and approved.
Texas Hill Road Relocation/Tingiris: should the Town request the addition of an easement to the Town of slope and culvert maintenance. It was the consensus of the Board to go ahead with correct language included by the Town Agent.
Correspondence from Otter Creek Engineering/relocation of Charlotte Road
Request for the Town’s consideration of an additional $550 in excess of the original budget of $6,325. If appropriate authorize payment of Otter Creek Engineering in the amount of $550 from account 440-5102-00.02 for engineering services associated with the relocation of Charlotte Road.
The Board feels expenses not justified.
Correspondence from the Federal Emergency Management Agency
Request for report on changes and activities in designated flood hazard area. I will work with Rocky and Jerry to complete.
Water System Upgrade Update :
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Munson Earth Moving Invoice: Randy moved that the Board vote to authorize its Chairman to sign and, further, authorize payment of Munson Earth Moving’s Partial Payment Request #5 in the amount of $237,431.77 from water system upgrade account # 330-5488-83. Second by John and approved.·
Invoice for Survey Services by George Bedard: John moved that the Board vote to authorize the payment of George Bedard in the amount of $1,844.85 from account #330-5488-60.02 for land surveying services associated with the Town’s acquisition of property from Stuart and Martha Martin for the Water Storage Tank. Second by Randy and approved.Correspondence to Stuart and Martha Martin re: closing on water storage tank site - the Board agreed to reimburse total of $185.05 and sign appropriate letter.
Vermont Community Development Program Payment Request: Andrea moved that the Board vote to authorize its Chairman to sign the request for payment from the Vermont Community Development Program for $7,000 to pay the Lake Champlain Housing Development Corporation for administration of the Town’s water system upgrade grant according to our contract with the LCHDC. Second by John and approved.
Budget Requests: Budget 98-99 Request 99-00
Selectboard $12,675 $12,925
Town Agent $ 6,500 $ 6,500
Town Administrator $34,395 $35,470
Listers $80,740 $41,195
Computers $ 5,750 $ 7,800
Copiers $ 4,800 $
Public Health $ 1,800 $ 1,800
Debt Service $38,120 $34,315
County Tax $12,850 $13,100
Retirement $19,600 $20,500
Group Health Insurance $55,500 $62,500
Unemployment Compensation $ 3,350 $ 3,750
Auditors $11,033 $11,383
Liability Insurance $30,000 $28,000
Approval of By-Laws for Iroquois First Response/ Randy moved that the Town of Hinesburg become a member municipality of Iroquois Fire Response Squad, Inc. in accordance with the proposed Restated Articles of Incorporation and Amended Bylaws, appended hereto, on the following conditions:
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The present members of Iroquois First Response Squad, Inc. legally approve the proposed Restated Articles of Incorporation and Amended Bylaws at a duly warned special meeting; and·
The Towns of Williston and St. George become member municipalities of Iroquois First Response Squad, Inc. pursuant to the Restated Articles of Incorporation and Amended Bylaws.Second by Andrea and approved. - (A unanimous vote by all towns is needed to make changes in the by-laws. The budget will be pro-rated to the towns on a per capita basis)
Recreation Path Update & Invoices from Pinkham Engineering Associates
- review proposals from mediators. discuss timeline.
- Pinkham: John moved that the Board vote to authorize payment of invoice number 21286 and invoice number 21170, $245.86 and $1,774.65, respectively from the Recreation Path Reserve, 440-1605. Second by Andrea and approved.
Additions to the Agenda:
Recreation Commission request for permission to hold BYOB winter carnival dance at the Fire Station on February 6, 1999. 7-10 pm -The Board requested Kathleen check the Town’s liability.
December 17, 1998
Call from George Wachob, owner of Village Center.
Is Town review of their wastewater allocation required?
According to Town records, the Village Center wastewater treatment allocation is
4,500 gpd. The two current proposed uses are:
Quilt parts making facility (sanitary sewer only)
4 full time employees @ 15 gallons per day per employee 60 gpd
Fitness Center
200 members @ 10 gallons per member per day 2,000 gpd
2,060 gpd
The Board agreed it is his responsibility to keep track of the allocation.
Correspondence from the Listers: Randy moved that the Board remove the personal property of Spring Fresh Laundromat, valued at $4,320, from the Grand List as requested by the Board of Listers in their letter of December 21, 1998. Second by John and approved.
Mountain View Community Development Block Grant: Randy moved that the Board vote to authorize its Chairman to sign the request for payment from the Vermont Community Development Program for $11,513 for engineering services associated with the upgrade of the wastewater disposal system at the Mountain View Mobile Home Park. Second by Andrea and approved.
Outgoing Correspondence:
To the Agency of Transportation - requests for reimbursement of Paving Grant for the reconstruction of Charlotte Road ($46,000) and the relocation of the Charlotte Road intersection ($4,000)
To Patrick Ross of the Agency of Transportation re: bike path project status.
To Robert Audette, owner of Triple L Trailer Park re: town open to supporting initiatives to improving wastewater treatment at the Park
To the Hinesburg Elementary School Board re: School ownership of Masons’ Building.
Andrea move the Board vote to adjourn at 10:30 p.m., second by John and approved.
Respectfully submitted,
Valerie Spadaccini