Attending the meeting: Lynn Gardner, John Gutler, Randy Volk, Andrea Morgante, Rob Bast, Kathleen Ramsay, Mike Anthony, Rocky Martin, Brad Wainer, Paul Eddy, George Bedard, Nancy Baker, Kevin Lewis, Patrice Onofrio, Faith Ingulsrud, Charles Usher, Abbey Duke, Stuart Pierson.

Meeting called to order at 7:04 p.m.

Sunset Lake Road Association - re: Private Roads

The Association sent a letter of statement of their problem in finding someone to maintain the road. The Association wrote formal letters to three contractors and received no response.

Andrea suggested a possible contract between the Town and the Association as there is no one with adequate equipment willing to grade the road.

The Board will send information to the Town Attorney to work on a contract that would specifically address this road.

Cemetery Commission - re: Budget Proposal ‘99-00 -They had no budget to submit at this time. Discussed was the fact that the position of cemetery commissioner is not necessary - the three members of the commission act together. They will submit a budget in the area of 25,000 for hiring out the necessary tasks which need to be defined.

Charles Usher, Chittenden South Supervisory District Superintendent - re: Correspondence from Hinesburg Elementary School Board/Masons Property. There is question on part of the HES school board regarding taking over the Masons building. The school board is stating they only needed and wanted the property in the parking area. The Board will draft a letter to the school board referring to past correspondence requesting the property. Mr Usher suggested a meeting to work this out.

Approve Warrants - Randy moved that the Board approve the warrants for bills payable as prepared by the Town Treasurer. Second by John and approved.

Approve Minutes/Meetings of December 21, 1998 - Randy moved that the Board approve its meeting minutes of December 21, 1998 as corrected. Second by Andrea and approved.

Minutes of Meeting of January 4, 1999 - Randy moved that the Board approve its meeting minutes of January 4, 1999, second by John and approved.

Annual Certificate of Highway Mileage - Randy moved that the Board vote to sign the 1998 Certificate of Highway Mileage as prepared by the State Agency of Transportation, reporting the Town’s highway mileage unchanged at: 21.37 miles of Class II highway; 32.38 miles of Class III highway; 4.77 miles of Class IV highway and 7.238 miles of State Highway. Second by Rob and approved.

Budget Review & Overview

Expenditure Summary

Mapping expense of $5,000 - to be included in the Planning budget

Police Grant revenue - if take out of expense budget, police budget will be $203,350

Also Police/note from Allen Fortin

Highway: We have proposed paying for an $81,000 dump/plow truck over four years. Agreed to pay over 2 years.

Need to add maintenance tractor (lawn mower), if appropriate. How do you want to split-up the cost? Kathleen will work on this with Rocky.

Revenue Summary

Tax Rate Summary - how to distribute the surplus -Special Articles for Town Meeting -none

Junkyard License (Burnett)/Request for Interpretation of Condition Requiring a Survey - George Bedard asked the Board if something less than a full survey will meet their requirements. He stated he can create a site plan from existing monuments which will show clearly the existing yard area and wet areas. This will be a recorded document.

The Board agreed if the app by AOT information required will be met the site plan is acceptable to them.

Hinesburg Elementary School Construction

Request for reimbursement for Town share of sidewalk to Masons’ Building/ on October 5, 1998, you agreed to pay 50% of the $2,100 cost, therefore: Randy moved that the Board vote to reimburse the Hinesburg Elementary School Renovation Project $1,050 from the Municipal Buildings Repair/Maintenance Account #440-3710-68 for 50% of the cost of the construction of the new sidewalk from the parking lot to the town-owned Masons building. Second by John and approved.

Request for reimbursement for barricades/Town water project/ bill for $528 for placement of emergency barricades around the exploratory excavations to determine the extent of petroleum contamination in front of the Elementary School. The Munson crew was responsible for the excavation, but due to the flood rains we received creating a hazardous travel situation after work hours, the School’s site contractor placed barriers during the storm. Kathleen included this expense in the Town’s request for reimbursement from the Petroleum Clean Up fund. The State has reimbursed us for this expense. Therefore: Rob moved that the Board vote to reimburse the Hinesburg Elementary School Renovation Project $528 from water system upgrade construction account #330-5488-83 for placement of emergency barricades associated with excavation for the Town’s water system upgrade. Second by Andrea and approved.

Water System Update - Rocky met with Phelps and is still working on contract amount. The bids for work on the water meters are due today.

Winter Shutdown/see draft letter to Bill Bohlen of Munson Earth Moving.

Munson Earth Moving Invoice/ Randy moved that the Board vote to authorize payment of Munson Earth Moving’s Partial Payment Request #6 in the amount of $117,359.93 from water system upgrade account # 330-5488-83, and to authorize the Chairman to sign the payment authorization on behalf of the Board. Second by Andrea and approved.

Richmond Road Underdrain/see 1/7/99 letter from Roger Ward. The Board will include this on list of issues with Phelps to be addressed when the project is done.

Phelps Engineering Invoice/Randy moved that the Board vote to authorize payment of Phelps Engineering’s December 22, 1998 invoice for $16,476.20 from account #330-5488-60.02. Second by Andrea and approved.

Barbara Begin called: She is interested in the Cook Estate property off the Class IV portion of Hayden Hill Road. If she upgrades the road to Class III standards, will the Town maintain it?

The Board needs more information such as; how many feet will this be, will it be a through road?

Computer: With the $4,300 reserved from last year’s budget for computer upgrades Faith is hoping to purchase a computer soon. The Board agreed to allow Faith to purchase a computer with an amount not to exceed $1,500.

Randy moved to adjourn at 9:30 p.m., second by Andrea and approved.

Respectfully submitted, Valerie Spadaccini

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