Attending the meeting: Lynn Gardner, John Guttler, Andrea Morgante, Randy Volk, Kathleen Ramsay, Sue Bardon, David Huber, Abbey Duke, Polly Quinn, Brad Wainer, Earla Sue McNaull, Mary Zuber, Faith Ingulsrud, Stuart Pierson.

Meeting called to order at 7:05 p.m.

Carpenter-Carse Library Trustees - re: 1999-2000 Budget Request

Proposed budget includes increase for additional staffing for the children services, programs are increased some to allow for the additional services.

The Board questioned additional positions in the future and Sue Bardon stated they do not see any need for some time but will most likely be increasing hours of operation with current staff.

Circulation and library visits have increased greatly in the past year.

The Board suggested the library include in the Town capital budget their projections on automation of the system.

Cemetery Commissioners - re: 1999-2000 Budget Request

Proposal (per Rocky’s memo of 12/30/98) Cemetery Commission to hire their own maintenance and/or subcontract out while Town Public Works takes care of mowing areas around wastewater treatment lagoons, wastewater pump station/fire house, water booster pump station and storage tank, mason’s building and Lyman Park, with the capital expense of new mower capable of larger lawn and field maintenance jobs = $10-12,000, plus cost of maintenance of the mower.

As there is question regarding the set up of the commission, Kathleen will research the regulations governing the commission and what the intent was when it was first organized.

Brad Wainer will prepare a budget for the hiring out of work previously done by the commissioner.

Agency Requests

Community Resource Center request received – increase request to $3,000. The Board was in agreement on the increase.

Approve Warrants/ Randy moved that the Board vote to approve the warrants for bills payable as prepared by the Town Treasurer. Second by John and approved.

Correspondence from Zoning Board re: Camp Conversions/Faith will join us to update us on this issue and discuss the appointment of a task force to deal with this issue. Faith stated the Zoning Board needs standards for septic for camp conversions. The Board stated the Zoning Board could adopt the standards as policy till the regs are re-written. The Board agreed to hire an engineer to write up a set of standards. Future need could be for a task force to write up regulations to become part of the by-laws. Upon completion of the standards the ZB will forward to the Selectboard to hold a public hearing to adopt them.

Correspondence from Otter Creek Engineering re: Relocation of Charlotte Road/over contract by $525. Rob suggested that the Board may want to consider paying half of the overage. ($262.50). Including work we have to do in the spring (street print ($2,800) and permanent traffic markings ($1,950)) are currently $3,600 over budget for the relocation, not including the engineering overage.

Andrea moved to vote to authorize payment of Otter Creek Engineering in the amount of $262.50 from account 440-5102-00.02 for engineering services associated with the relocation of Charlotte Rd. Second by John. Motion voted John and Lynn in favor, Andrea and Randy opposed. Motion failed.

Review Budget Requests discussed at December 21, 1998 Meeting/Town Clerk - Mary included additional $13,775 to hire part time accounting assistant.

Budget/Personnel - Review proposed cost of living increase for FY 1999-2000 - it was the consensus of the Board the COLA remain at 2.5%

Recreation Path/Review of Proposals from Mediators - Andrea moved the Board vote to hire Adamant Accord as professional mediator. Second by Randy and approved.

Recreation Commission/Alcoholic Beverages at the Fire Station for Winter Carnival Dance - John moved that the Board vote to approve the Recreation Commission’s request for permission to hold an event to which participants will bring their own alcoholic beverages at the Fire Station on February 6, 1999, with the following conditions:

- the Commission shall designate a responsible person to be "in charge" of the event and monitor alcohol use at the event to make sure there is no underage drinking and that intoxicated persons don’t drive.

- a "don’t drink and drive poster" shall be posted at the entrance to the event, naming the responsible person and offering the services of the responsible person to arrange safe trips home.

Second by Randy and approved.

Registration for 1999 Legislative Luncheon sponsored by the Vt. Chiefs of Police Association/January 12 (Tuesday) Capital Plaza, Montpelier

All Board Meeting/Topic - possible camp conversion issue

Hinesburg Record - Schedule Welcome Reception for Public Works Director Rocky Martin.

January 22, 4 to 6p.m.

John moved the Board adjourn at 8:50 p.m., second by Randy and approved.

Respectfully submitted, Valerie Spadaccini

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