Selectboard Meeting * June 21, 1999

page 1 of 4

Attending the meeting: Lynn Gardner, Andrea Morgante, Jon Trefry, Kathleen Ramsay, Kim Coates, Fred and Sarah Blythe, Eric VanVlandren, Pam Brangan, Bill Marks, Rocky Martin, Jerry Wetzel, Bud Allen, Faith Ingulsrud, Mr and Mrs Charles Ross.

Meeting called to order at 7:00 p.m.

The Board’s proposal to install a four-way stop at this intersection last year met some resistance. The Town has asked for and is scheduled to receive technical assistance on appropriate safety improvements to this intersection.

Kim stated she strongly feels a 4 way stop is needed especially with the additional homes that are planned to be constructed on Texas Hill. Faith Ingulsrud responded that the Planning Comm is aware of the additional traffic the development will cause and has called for a traffic study. The Board advised Kim that arrangements have been made to cut back the shrubs at the corner to increase visibility. The Board stated it will take about a year before they get the information on this issue and are able to address it.

Chittenden County Regional Planning Commission Staff re: Proposed Changes to the Regional Plan. Eric VanVlandren of CCRPC reviewed the packets distributed with Board members and asked when reviewing the plan particular attention be paid to checking where the regional plan and the town plan do not support each other, and also the growth center concept and how it applies to the region. A video was shown which gave an overview of the proposed plan.

The issue of how the Town enforces the zoning bylaws was discussed. In the past some violators have been convinced to relocate - fines were not collected, but the problem was gone which is the emphasis on enforcement. Bud suggested the possibility of having the court order the violator to allow the town to clean up the area when the violation is a collection of junk.

Jerry stated it would be very useful to get such a court order but finds it frustrating that no action is taken against the violator which sets a poor example for others.

Charles Ross stated he is surprised there is no type of legal action to get relief on these issues and suggested the Board contact the legislature to work on proposing a means to help the towns with enforcement.

Camp Conversion - Faith reviewed the revised policy with the Board. Jon moved the Board vote to adopt the Camp Conversion Septic Review Policy, second by Andrea and approved.

Andrea stated she feels the Town would be better served by adopting Health Regs.

Jon moved the Board adjourn to executive session including Kathleen, Bud Allen, Jerry Wetzel, and Rocky Martin for discussion on legal issues concerning zoning violations. Second by Andrea and approved.

Andrea moved the Board come out of executive session, second by Jon and approved.

JUNE 21, 1999 page 2 of 4

Approve Warrants/ Jon moved that the Board approve the warrants for bills payable as presented by the Town Treasurer, second by Andrea and approved.

Approve Minutes/Meeting of June 7, 1999/ Jon moved that the Board vote to approve its meeting minutes of June 7, 1999 as corrected. Second by Andrea and approved.

July Meeting Schedule/ The Board agreed to meet on Monday, July 12th.

Water System Upgrade/May Invoice from Phelps Engineering/ Jon moved that the Board vote to authorize the payment of Phelps Engineering’s May, 1999 Invoice for oversight of the water system upgrade project, for the amount of $4,351.53, from water system upgrade account #330-5488-83. Second by Andrea and approved.

Water System Upgrade/Preparation of Deeds for Water Pump Houses As you may recall, last fall you reviewed requests from Jody Severance for the Town to deed him the pump station land which abuts his property (he would like the pump station removed first) and Erol Bayar & Donna Constantineau for the Town to deed them the pump station and land which abuts their property.

The Board directed Kathleen to retain legal counsel to draw-up deeds to the pump stations at Town expense.

Addition to the Agenda: Natgun partial payment request #3/Jon moved that the Board vote to authorize its Chairman to sign Natgun Pay Requisition #3 for construction of the water storage tank in the amount of $60,842.50, from water system upgrade account #330-5488-83. This pay requisition also reduces retainage on the project to 5% or $21,647.50. Second by Andrea and approved.

Town Hall/Use of Space to be Vacated by the Life Program/ The move is scheduled to be July 18th. Chris Morrell wrote a memo to the Board suggesting a doorway installed to allow police access to the inner office room when meetings are being held in the larger room. The Board agreed to this.

Zoning Board of Adjustment Appointment/Doug Scott’s term on the Board expires June 30^th. No action was taken at this time. Board members would like a full Board present for this.

Guidelines for the Installation & Maintenance of Culverts/Review revised policy.

Rocky requested approval for Mike Anthony to spend $1,000 from the Highway budget to purchase a computer. Programs are available form Local Roads which Mike has worked on.

The Board agreed to the purchase.

JUNE 21, 1999 page 3 of 4

Correspondence from E. Giroux re: Transfer of Wastewater Treatment Allocation/See proposed cover letter to Ernest Giroux citing your February 20, 1995 "Findings of Fact" on Dan Girard’s application for a capacity allocation on Giroux’ Richmond Road parcel which concluded that "Because the applicant’s project is not located in the existing Village and Commercial areas, the granting of sewer allocations to this project does not conform with the Town Plan. The Selectboard therefore finds that the providing of limited reserve sewage capacity to this project is not in the best interest of the Town of Hinesburg."

The Board signed the letter to be sent to Ernie.

Lake Iroquois Recreation District/Gravel for Regrading Entrance Road/Carely Geer called. Will the Town of Hinesburg supply 370 cu yards of gravel (and trucking) to re-grade the entrance to Lake Iroquois Beach? The Town of Williston will supply the grader and labor for the grading. Details: 1^st section of road reconstructed by District. 2^nd section has no gravel on it currently. The project will take place after Labor Day. The Board agreed to supply 200 cu yds at the suggestion of Road Forman.

Domain Names/Kathleen secured hinesburg.org for our web site. The Town can purchase hinesburgvt.org, hinesburg.com, and hinesburgvt.com to protect "our identity?" $70 each for two years. The Board agreed to the additional purchase.

Recreation Path/ Jon Trefry, Andrea Morgante, Faith, Rocky and Kathleen discussed the possibility of routing the recreation path up the eastern (cemetery) side of Mechanicsville Road crossing at the four way stop, and then down the northern side of CVU Road and Shelburne Falls Road to the Library. This would be a sidewalk-like facility which necessitates a separate accommodation for bikes, which we propose would be a bike lane on Route 116. This concept was well received by the Agency of Transportation. Formal correspondence to follow. Jon Trefry, Rocky Martin and Andrea Morgante will contact landowners from whom we need easements directly. They will have an article in the next issue of the Hinesburg Record and propose a public meeting introducing the project to the community on July 26^th . They would like to issue requests for letters of qualification from consultants in early July.

Allen Fortin leaving Hinesburg service at the end of July. Kathleen will check into the possibility of a plaque being presented.

JUNE 21, 1999 page 4 of 4

Engineering services to evaluate the condition and performance of the Town’s wastewater treatment facility: Andrea moved that the Board vote to authorize Public Works Director Rocky Martin to enter into a professional services contract with Llewwllyn Incorporated for evaluation of the condition and performance of the Town’s wastewater treatment facility, for an amount not to exceed $2,900. This study is needed for renewal of the Town’s wastewater discharge permit in 2000 and is the first step of the planning process for the upgrade of the facility. Second by Jon and approved.

Personnel/Recruitment of Highway Maintainer II/ ad has run for two weeks out of a four week run with no new applicants to date. Michael is reviewing applications of previous applicants for this opening.

Request for use of the Town Common Park (corner near Good Times): leaders of the three local churches would like to hold a ceremony "Prayers for our Nation’s Welfare" on July 5^th at 9 am. The Board agreed to this request.

Personnel/Negotiation of Agreement with AFSCME Local 1343/ Lindol Atkins, representing the Highway Department’s unionized employees, stopped by to say that if we increase the provision allowing for the payment of up to 30 days accumulated sick leave at separation of employment to up to 45 days paid at separation (one-half of the maximum accumulation of 90 days), they’ll take the deal. Our current policy is to pay up to one-half of the maximum accumulation of sick time, 45 days. Maximum pay out would be 22.5 day’s pay.

Andrea moved the Board vote to authorize Kathleen Ramsay to sign the policy, second by Jon and approved.

Reminder: June 23 (Wednesday) at 5 pm is landscaping meeting at the Water Storage tank

Andrea moved to adjourn at 9:35 p.m., second by Jon and approved.

Respectfully submitted,

Valerie Spadaccini, secretary