Attending the Meeting: Selectboard Members: Lynn Gardner, John Guttler, Andrea Morgante and Jon Trefry. Carly Geer, Hinesburg’s Representative to the Lake Iroquois Recreation District. JoAnna Wright. Jim Collins, Hinesburg Lions Club. John and Judy Savage. Kim Coates. Lance Phelps, Phelps Engineering. Stewart Pierson, The Hinesburg Record. Jan Bedard, Collector of Delinquent Taxes. Michael Anthony, Road Foreman. Rocky Martin, Public Works Director. Kathleen Ramsay, Town Administrator.

At 7:00 p.m. Chairman Lynn Gardner called the meeting to order.

Buck Hill Road East. Upon Gardner’s invitation for public comment, John and Judy Savage asked for ditching and culvert improvements near their home on Buck Hill Road East. The Board will forward their request to the Highway Department.

Texas Hill Road Intersection. Kim Coates of Texas Hill Road expressed her displeasure at the Board’s seemingly slow response to her request for safety improvements at the intersection of Texas Hill Road and North Road, especially in light of the Board’s quick response to a request for a stop sign at the CVU Road/Pond Road/Mechanicsville intersection. The Board reported that it is slated to work with the regional transportation organization to look at alternatives for improving the Texas Hill Road intersection this federal fiscal year (which starts in October) and will forward her request for brush cutting at the Texas Hill intersection to the Highway Department.

Jan Bedard, Collector of Delinquent Taxes regarding Scheduling of Tax Sale: After discussing scheduling of a tax sale with Bob Perry, the Attorney she retained for the sale, Bedard proposes holding the tax sale in February, 2000.

Carly Geer, Hinesburg Representative to the Lake Iroquois Recreation District regarding Close-Out of Lake Iroquois Milfoil Abatement Grant: Geer reported that the District had mixed success with this project. Maintaining the boat access channel was most effective at not only stemming the spread of milfoil, but acting as a catalyst for inquiries for additional information about abating the spread of milfoil by boaters. The educational materials developed as part of the grant were also helpful and will be used in coming years as well. Lake Iroquois residents also saw some limited impact of introducing weevils to the Lake, although this is a subjective conclusion. Scuba divers couldn’t do their work as planned as the water was too murky and limited visibility. Andrea Morgante suggested that the work of the District be kept on file at the Town Hall to serve as a resource for future efforts.

Andrea Morgante moved that the Board vote to authorize its Chairman to sign the Final Closeout Report for the 1999 Lake Iroquois Milfoil Management Project. Jon Trefry seconded the motion which was approved unanimously by the Board.

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Michael Anthony, Road Foreman regarding Texas Hill Road Demonstration Project in Cooperation with the Chittenden Solid Waste District: Michael Anthony reported that through a demonstration project the Town will receive an aggregate top coat of 5% recycled asphalt, 10% recycled shingles and 85% gravel to apply to Texas Hill Road to, hopefully, reduce the amount of road maintenance needed after heavy rain storms. There is no cost for the material, but the Town is responsible for trucking.

Jim Collins, Hinesburg Lions Club regarding Lions Club Emblem Attached to Town of Hinesburg Entrance Signs: As discussed earlier with the Board earlier this year, Jim Collins asked the Board to allow the Lions Club to add their emblem to the existing Town of Hinesburg welcome signs. The emblem will be an 18" circle with a placard with the meeting time and place to be added below the emblem. The Board approved their request, pending planning and zoning approval, if needed.

Lance Phelps, Phelps Engineering, Inc. regarding Water System Upgrade: Public Works Director Rocky Martin invited Lance Phelps to attend the Selectboard meeting to discuss several possible deficiencies in the design of the water system, proposed change orders and the date of substantial completion of Munson Earth Moving’s contract with the Town. The most serious deficiency seems to be that the pumps in pump station #2 cannot maintain their prime without 8' of water in the water storage tank because the change in elevation of the tank was not considered before pumps were installed. Martin feels that Phelps should share the responsibility of correcting this deficiency. Martin, Phelps and Munson will discuss possible corrective actions and make a recommendation to the Board. With regard to substantial completion date, the Board agreed with Martin’s suggestion that the date be changed to September 28, 1999, rather than September 23, 1999. Phelps will change the Certificate of Substantial Completion accordingly.

Approve Warrants: Jon Trefry moved that the Board vote to approve the warrants for bills payable as presented by the Town Treasurer. Andrea Morgante seconded the motion which was approved unanimously by the Board.

Approve Minutes/Meeting of September 20, 1999: John Guttler moved that the Board vote to approve its September 20, 1999 Meeting Minutes. Jon Trefry seconded the motion which was approved unanimously by the Board.

Driveway Permit Application/Terry Wilson/Silver Street: John Guttler moved that the Board vote to approve the driveway permit application of Terry Wilson for a road cut on Silver Street, Grand List Lot Number 8-1-64, subject to the terms and conditions placed on the permit by the Road Foreman and all State and Local permits governing the development of this parcel. Jon Trefry seconded the motion which was approved unanimously by the Board.

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Appointment to the Zoning Board of Adjustment: The Board will wait until all members are present to act on this appointment.

Appointment to the Conservation Commission: Jon Trefry moved that the Board vote to appoint Martin Peterson to the Conservation Commission to fill an unexpired term which ends on September 20, 2000. John Guttler seconded the motion which was approved unanimously by the Board.

Enforcement of Zoning Violations: The Board discussed and will draft a letter to Town Agent E.M. "Bud" Allen asking him to follow-up on notices of violation of the Zoning Bylaw which have been referred to him by the Zoning Administrator enforcement action.

Munson Earth Moving Partial Payment Estimate #8: Jon Trefry moved that the Board vote to authorize payment of Munson Earth Moving’s Partial Payment Estimate #8 for construction of the water system upgrade project, for the amount of $145,041.56, from water system upgrade account #330-5488-83. John Guttler seconded the motion which was approved unanimously by the Board.

Water Service Agreements for new hook-ons: The Board signed Water Service Agreements with: Anne & David Provost (Piette Meadow Road); Manjit & Paramjit Sagoo (Piette Meadow Road); John & Sharon Reeves (Piette Meadow Road); James & Carolyn Palmer (Piette Meadow Road); Walter & Donna Hausermann (Piette Meadow Road); Nicholas & Susan Gulrajani (Richmond Road); Lori & Bertie Thornton (Richmond Road); Iroquois Manufacturing (Richmond Road); and Larry & Ilene Knox (Richmond Road)

Meeting with North Road Residents: The Board will meet with residents of North Road on Monday, October 11, 1999, 7 p.m. to discuss the feasibility, financial viability and responsibility for construction expense associated with extending Town water service to North Road.

Andrea Morgante moved that the Board vote to accept the proposed Memorandum of Understanding between the Vermont Department of Health and the Town of Hinesburg for the installation of a sodium fluoride saturator system. Jon Trefry seconded the motion which was approved unanimously by the Board.

Parking on Vacant Town-Owned Land: The Board discussed the parking of privately owned vehicles on vacant town-owned land and decided not to take any action on this issue at this time.

Request for Cautionary Signs on Texas Hill Road: Kathy Eubada, who lives near the big beaver ponds on Texas Hill Road, called to request "watch for children" and "watch for deaf people" cautionary signs. The Board agreed with the request for "watch for deaf people"

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cautionary signs and forward the request to the Highway Department.

Recreation Path/Sidewalk Update: Jon Trefry reported that the Recreation Path/Sidewalk Committee is continuing to work with the engineering firm of Lamoureux & Dickinson on extending the Town’s pedestrian network from its current terminus at the Post Office to the Carse-Carpenter Library.

Correspondence with James & Mark Burnett re: South perimeter of Junkyard Fence: As discussed at its last meeting, the Board signed a letter to James & Mark Burnett, owners of the junkyard on Route 116 north of Ballards Corners, outlining their expectations for repair of the southern perimeter of the junkyard fence.

Personnel/Road Foreman Performance Evaluation: Jon Trefry moved that the Board enter into Executive Session to discuss personnel matters. Andrea Morgante seconded the motion which was approved unanimously by the Board.

Jon Trefry moved that the Board come out of Executive Session. John Guttler seconded the motion which was approved unanimously by the Board.

At 10:15 p.m. Andrea Morgante moved that the Board adjourn the meeting. Jon Trefry seconded the motion which was approved unanimously by the Board.

Respectfully Submitted,

Kathleen Swinington Ramsay

Town Administrator