Selectboard Meeting * September 13, 1999

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Attending the meeting: Lynn Gardner, John Guttler, Jon Trefry, Andrea Morgante, Kathleen Ramsay, Faith Ingulsrud, Spencer Harris, Al Barber, Mike Anthony, Rocky Martin, Steve Aube, Tom Bovin, Cindy and Steve Blumen, Stuart Pierson.

Meeting called to order at 7:00 p.m.

Spencer Harris’ lawyer advised him that the Town of Hinesburg’s insurance coverage should cover his review of septic systems for the Town, since he is carrying out a Town function, acting as the Town’s agent in this matter.

Spencer doesn’t carry errors and omissions liability insurance for the septic design, review and inspection portion of his business. The premium, $10,000/year, isn’t justified by the volume of business he does in this area.

David Sichel of the Vermont League of Cities and Towns Property and Casualty Insurance Fund said that nothing in our current insurance coverage precludes us from covering Spencer as our Agent - he is carrying out a Town function. David said that it may not be practical in this case to ask the consultant to carry liability insurance - his volume of business may not cover the expense of the insurance premium.

The Board discussed these issues with Spencer. Spencer advised the Board that the first few reviews he did were incomplete due to not understanding the process and there should be less review not that this is clearer.

Andrea moved that the Board vote to authorize its Chairman to initial the following changes in the Town’s contract with Spencer Harris: 1). Section 8, on liability and indemnity, stricken in its entirety; and 2). Item 4 of the Letter of Contract, changing "This contract will be re-negotiated after the Town Consultant has completed consultations on five to six applications or within six months, whichever is first" to "....the Town Consultant has completed consultations on three to four applications or within six months, whichever is first." Second by Jon and approved.

Al Barber, Fire Chief & Emergency Manager - Al thanked Mike Anthony for the work done at the dam helping the water situation for Lake Sunset.

Concerns of the Fire Dept in regards to emergency water deliveries were discussed. Any liability issues will be covered under the Town policy. The Selectboard will look into emergency fuel assistance to help offset the increased fuel costs. Also discussed was having commercial water haulers get water in Town to sell to residents.

Cindy is seeking relief from the Board’s requirement that she install a ribbed and riveted steel culvert for her driveway on Silver Street.

Cindy stated the plastic culvert installed will have the minimum requirement of 18" of cover material. Mike Anthony will inspect with the contractor to be sure this is the case.

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Michael Anthony, Road Foreman, re: purchase of a small generator for the Highway Department. The Board agreed to the purchase of a used generator for $1,500.

Approve Warrants/ John moved that the Board vote to approve the warrants for bills payable as presented by the Town Treasurer. Second by Andrea and approved.

Approve Minutes/Meeting of August 30, 1999/ Jon moved that the Board vote to approve its August 30, 1999 Meeting Minutes. Second by John and approved.

Driveway Permit Application/Devoid/Pond Road/ John moved that the Board vote to approve the driveway permit application of Leonard Devoid for a road cut on the east side of Pond Road, Grand List Lot Number 17-20-5, subject to the terms and conditions placed on the permit by the Road Foreman and all State and Local permits governing the development of this parcel. Second by Jon and approved.

Barb Brisson, our Animal Control Officer, visited the Svendsen residence once – a housesitter was tending the dogs and had let the dogs lose. Barb asked that the dogs not be allowed to run at large and asked the housesitter relay that message to Svendsen as well. Barb thinks that the best way to follow-up on this complaint is for her to visit Svendsen and discuss the Town’s Dog Control Ordinance with him directly.

The Board requested Kathleen to draft a letter advising of the dog control ordinance to be sent to Mr. Svendsen.

Animal Control Housing Contract with Humane Society/ Andrea moved that the Board vote to authorize its Chairman to sign the 1999-2000 Animal Control Housing Contract with the Humane Society of Chittenden County. Second by John and approved.

Meeting Room Chairs/ The Board agreed to purchase 6 new chairs.

Water System Upgrade Update - Rocky advised the pumps are in and wired with the testing scheduled for Thursday morning.

Service to Mountain View and interest of North Road Residents in connecting to Town water system. A spur line could be run from Piette Meadows to North Rd - the Town would have to obtain a right-of-way for the line.

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Water System Upgrade/Award Contract for New Well Pumps/ Three bids were received for the removal and replacement of the pumps in Wells 1 and 3: Vermont Well & Pump: $16,127.80; Chevalier $17,922.12 and TriState: $16,171.

John moved that the Board vote to award the Contract for the removal and replacement of the pumps in Wells 1 and 3 to Vermont Well & Pump for $16,127.80 and authorize the Board’s Chairman to sign the Contract with Vermont Well & Pump. Second by Jon and approved.

Update from Jon Trefry/Proposals received from four firms: Pinkham, Trudell, Lefavour and Lamoureux & Dickinson. Interviews held 9/3/99. Lamoureux & Dickinson recommended for the contract – aggressive time schedule and previous experience with these reports where the determining factors.

Jon moved that the Board vote to authorize its Chairman to sign a contract with Lamoureux & Dickinson Consulting Engineers for preparation of a Conceptual Alignment Analysis for a recreation path/sidewalk through Mechanicsville to CVU and the Library. The Contract is not to exceed $10,824.97. Second by Andrea and approved. The Town will owe 10% and will cover that with services (mostly Kathleen’s work on the project).

The issue of condemnation if needed was discussed. As this is an addition to the infrastructure of the Town and is along the alignment of the road the Board may consider it acceptable.

Personnel/Discussion of Performance Appraisal of Road Foreman/Michael has submitted a summary of his work for the last year. This should give us a good starting point for developing goals for the next year.

Appointment of Auditor/Andrea moved that the Board vote to appoint Robert Dimke to the vacancy on the Board of Auditors. This vacancy was created by the resignation of an elected Auditor and this appointment will last until the next Annual Town Election on March 6, 2000.

Second by Jon and approved.

Request for Use of Town Hall / Andrea moved that the Board vote to approve the request of Gina Bouquet for use of the Town Hall for a reception for the Community to meet Miss Vermont All American Role Model, Jenny Bouquet, from Hinesburg, on Thursday, September 23, 1999 from 8 - 9 pm. Second by John and approved.

Mark & James Burnett: a letter regarding fencing of their Junkyard on Route 116

Thank you letters to groups and individuals that participated in the missing person search on Cattail Lane on Labor Day night.

Andrea moved the Board vote to adjourn at 9:00 p.m., second by John and approved.

Respectfully submitted,

Valerie Spadaccini, secretary